With the changing environment, increase in fuel costs, and increased traffic, fuel management is indubitably an invaluable resource. As a company’s fleet needs to carry out various tasks on a regular basis, it is important to see where and how all the fuel is being consumed. After all, it takes up a whole entire part of the budget, which is where a fleet fuel management system is of the essence.
Here are the benefits of a fleet fuel management software, and why you should consider investing in one for your company.
- Cost tracking and fuel management
Regardless of whether your mobile assets run on 5, 10 or 20 miles per gallon, a system that can monitor and manage the fuel consumption and calculate costs can prove to be beneficial.
As mentioned earlier, fuel takes up the largest and constant operational expenses for fleets. Having a hundred vehicles scattered all over the place and keeping track of all of them manually, can obviously serve to be an impossible task. Not to forget the ordeals of calculating the fuel costs manually. The drivers that fill up fuel several times in a week are also a significant factor that hampers the fleet fuel management plan based on manual input.
It cannot be easy to fill up all of those spreadsheets with their infinite rows, while also having to deal with other pressing fleet issues. This task can become boring, mundane and mind-numbing, making it prone to error. It reduces productivity in essence.
With a good fuel management software, all of these problems become negligible. Fuel usage can be tracked and fuel costs calculated in real time. This can help you focus your resources and energy on other fleet tasks and help optimize operational efficiencies.
- Fuel cards of fuel management software
Fuel management software does not need to be accompanied by large, complex hardware, or expensive and complicated programs. Fleet fuel management is actually quite easy with the right resources and software. Fleet managers should not need to worry about manual fuel entries from potentially damaged receipts with every other job they have at hand.
What a fleet fuel card does is to allow data flow uninterrupted from the time of fuel purchase straight to the cloud-based management software. It does not need data entry or calculation of any sort which makes if the best solution to managing fuel costs. All you need to do is integrate the card into your fuel management software.
A huge advantage of fuel cards is that you can limit fraud occurrences and get the advantage of promotions and awards from stores.
- Automatic digital calculator for fuel economy
Another huge benefit to using this fuel management system is the advantage of automatically calculating fuel economy. It removes the need to having to browse through the internet to find a credible and accurate fuel economy calculator, and having to enter the fuel details of each asset. With a fuel management software, you can get your fuel economy metrics calculated automatically for each asset.
With forecasting, budgeting and managing costs being the points of focus for fleet management, the automatic feature can be used to track costs instantly and create custom reports if you so choose. The data presented to fleet managers with an economy calculator can provide valuable insight to analyze fuel costs and take necessary action to reduce them.
Budget the project well
What this helps with is budgeting and a good vehicle replacement strategy. In other words you can find out if it is more economically viable to get rid of a vehicle or have it switch to biodiesel or some eco-friendly fuel. That’s surely going to cut down overhead expenses thus maximizing efficiency.